RE: Missing votes.2 Jun 2023 19:48
Thank you for your note. First, COPL has nothing to do with the voting process, the receipt or tabulation of the votes. Our part of the process is our law firm writes the Proxy and the Information Circular and sets the record date for the meeting. The materials are then forwarded to the Registrar/Trustee being ComputerShare Trust which undertakes the process of distributing the Proxies to the Registered Shareholders and the Nominees who are registered on behalf of the beneficial shareholders. It is up then to the Nominees to distribute the Proxy to the beneficial shareholders who vote the shares through the Nominee. The Nominee then forwards those votes back to Computershare for tabulation, which are then totaled and presented to the Company's Board at the AGM. The Company has no influence in the process. Computershare Trust has offices in the UK as well as the US and Canada. Your issue is not with the Company, or Computershare, it is with your Nominee.
In Canada, I receive Proxies directly from the Registrar/Trustee for shares as a Registered holder and Proxies Through them or an intermediary for those share held through a Nominee (held in a Brokerage account). All Proxies are received by mail either on the same day, or within two. If you have voted through a Nominee, then it is their obligation to forward those votes back to ComputerShare in our case. They cannot be counted if they are not received. Thus there have been no votes "accidently" mislaid, which in our case is a serious accusation and without any basis in fact.
In addition, the Company has no intention of doing a 1000:1 consolidation. I made this clear in the AGM.
As for your thoughts on other investors in the UK, there are others who's votes that may have suffered similar issues. They represent a much higher percentage and were supportive of the Company's proposal, thus not negative. The common denominator seems though to be Hargraves Lansdown. I suspect their back room does not process requests as directed by you as it costs them money which they cannot recover. In Canada and the US it is a legal regulatory requirement for them to do so, and is part of the fees administered to all Brokerage accounts. I would suggest in your and others cases, HL is collecting fees from you for services they are not undertaking as there is not legal or regulatory obligation in the UK for them to do so. Thus you need to dig deep.
As for your dissatisfaction with the Company's performance, I suggest you read all of our disclosure: Prospectus, Annual Information Form, Financial Statements & Notes, and MD&A. You will find the issues we have faced well disclosed in detail. We are doing our best to work through them all, it has been no small task for our team. I suggest before you criticize you read them all over the past 18 months. Then ask yourself, what would I or anyone else do under the same circumstances. If you do this, I am more then willing to enter into a discussion with you and othe