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Notice of AGM

6 May 2015 14:00

RNS Number : 3722M
Powerflute Oyj
06 May 2015
 



6 May 2015

 

 

POWERFLUTE OYJ

 

NOTICE OF THE ANNUAL GENERAL MEETING OF SHAREHOLDERS OF POWERFLUTE OYJ

 

To be held in at the Scandic Hotel Kuopio, Finland

at 8.30 a.m. on 28 May 2015

 

 

 

Notice is hereby given to the shareholders of Powerflute Oyj ("Powerflute" or the "Company") that the Annual General Meeting will be held on 28 May 2015 at 8.30 a.m. at the premises of the Scandic Hotel Kuopio (Satamakatu 1, Kuopio, Finland). Reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 8.00 a.m.

 

A. MATTERS ON THE AGENDA of the annual general meeting

At the Annual General Meeting, the following matters will be considered:

 

1. Opening of the meeting

 

2. Calling the meeting to order

 

3. Election of persons to scrutinize the minutes and to supervise the counting of votes

 

4. Recording the legality of the meeting

 

5. Recording the attendance at the meeting and adoption of the list of votes

 

6. Presentation of the annual accounts, the report of the Board of Directors and the auditor's report for the year ended 31 December 2014

 

7. Adoption of the annual accounts

 

8. Resolution on the use of the profit shown on the balance sheet and the payment of dividend

 

The Board of Directors proposes that a dividend of 1.50 cents (0.15 euros) per share be paid for the year ended 31 December 2014. The record date for the proposed dividend would be 5 June 2015 and payment would be made on or about 19 June 2015.

 

9. Resolution on the discharge of the members of the Board of Directors and the CEO from liability

 

10. Resolution on the remuneration of the members of the Board of Directors

 

The Remuneration Committee of the Board of Directors proposes that the following remuneration and fees be awarded in relation to the term of office ending at the end of the following Annual General Meeting.

 

- For the Chairman of the Board of Directors, a fee of EUR 100,000.

- For each of the other members of the Board of Directors, a fee of EUR 60,000.

- For the chairman of the Audit Committee, an additional fee of EUR 15,000.

- For the chairman of Nomination Committee, an additional fee of EUR 10,000.

- For the chairman of Remuneration Committee, an additional fee of EUR 10,000.

- For the Senior Independent Director an additional fee of EUR 5,000.

 

In addition to the above, the costs incurred by the Directors in connection with their attendance at Board and committee meetings will be reimbursed.

11. Resolution on the number of members of the Board of Directors

 

The Nomination Committee of the Board of Directors proposes that the Board of Directors should continue to consist of seven (7) members.

 

12. Election of members of the Board of Directors

 

The Nomination Committee of the Board of Directors proposes that six (6) of the present members of the Board of Directors should be re-elected and should continue to serve as members of the Board of Directors:

 

Dermot F Smurfit

Marco Casiraghi

David Walton

Christopher Knight

Teresa Presas

Dermot S Smurfit

 

After serving as a director of the Company or its predecessors since 2005, Tony Smith has informed the Board of Directors of his decision to retire and not to offer himself for re-election as a Director. We would like to sincerely thank him for his support and many valuable years of service to the Company and offer him our best wishes for the future.

 

In his place, the Nomination Committee proposes the appointment of Wolf-Dieter Baumann to the Board of Directors. Mr Baumann has more than thirty years of experience in the paper and packaging industry and has held senior positions in a number of large multi-national organisations specialising in the manufacture of machinery and equipment for the paper and packaging industry, including 17 years spent with Voith a leading supplier of machinery and technology to the paper industry. He is is currently working as adviser to a privately held German investment company, is an Austrian citizen and is 58 years old.

 

In each case, the appointment will be for a term of office ending at the close of the following Annual General Meeting. The aforementioned persons have given their consent to their election.

 

13. Resolution on the remuneration of the auditor

 

In accordance with the recommendation of the Audit Committee, the Board of Directors proposes that the auditor's fees are paid as invoiced.

 

14. Election of auditor

 

In accordance with the recommendation of the Audit Committee, the Board of Directors proposes that Ernst & Young Oy, a firm of auditors approved by the Finland Chamber of Commerce, be elected as the Company's auditor for the term ending at the close of the following Annual General Meeting.

 

Ernst & Young Oy has informed the Company that it is willing to accept this appointment and that the main responsible auditor will be Mr Erkka Talvinko, Authorized Public Accountant.

 

15. Authorisation of the Board of Directors to decide on the repurchase of the Company's own shares

 

The Board of Directors proposes that the Annual General Meeting should authorise the Board of Directors to resolve on the repurchase of up to 28,000,000 Powerflute's shares, in one or several tranches, pursuant to Chapter 15, Section 5(2) of the Finnish Companies Act by using funds in the Company's unrestricted equity. The proposed amount of shares corresponds to 9.9 per cent of all shares and votes of the Company currently in issue (excluding shares held in treasury).

 

Purchases of own shares under this authority may only be carried out through public trading on stock exchange(s) the rules of which allow companies to trade in their own shares. The amount payable for shares repurchased under the authority is to be based on the market price of Powerflute's shares in public trading. The minimum price payable would be the lowest market price of the share quoted in the public trading during the authorisation period and the maximum price payable would be the highest market price quoted during the authorisation period.

 

It is proposed that authority be granted for shares to be repurchased on a selective basis and in proportions other than that of current shareholders. However, such repurchases may only take place in the event that there are important financial grounds from the Company's perspective for the repurchase.

 

This authority to repurchase the Company's own shares is intended to be used only for arrangements of major importance for the Company, such as mergers and acquisitions, financing or carrying out investments, developing the capital structure of the Company, settling the Company's equity based incentive plans, to be transferred for other purposes, for cancellation or for such other important corporate purposes as may be determined by the Board of Directors.

 

This repurchase authorisation would be valid until the end of the following Annual General Meeting, however no longer than 30 June 2016. This authorisation would cancel the repurchase authorisation granted by the Annual General Meeting to the Board of Directors on 29 April 2014.

 

16. Authorisation of the Board of Directors to decide on the issuance of shares as well as the issuance of options and other special rights or entitlements to shares

 

The Board of Directors proposes that the Annual General Meeting should authorise the Board of Directors to resolve on the issuance of up to 28,000,000 shares through a share issue or granting of options or other special rights granting entitlement to shares pursuant to Chapter 10, Section 1 of the Finnish Companies Act. This authority may be utilised in one or several issues. The Board of Directors may resolve to give either new shares or shares in the Company's possession. The proposed amount of shares corresponds to approximately 9.9 per cent of all shares and votes of the Company currently in issue (excluding shares held in treasury).

 

It is proposed that the authority should provide the right to deviate from the shareholders' pre-emptive subscription right, if there is a weighty financial reason for the Company for this, and that the Board of Directors should be authorised to decide on all material terms and conditions of a share issue, grant of options or other specific share entitlements. This shall include determination of the payment period, subscription price and method of allocation of shares, options or other specific rights of entitlement to shares. In particular, the Board of Directors may determine that shares, options or other specific rights of entitlement to shares may be granted free of charge, or that the subscription price may be paid either partially or entirely in assets other than cash.

 

This authority to issue shares is intended to be used only for matters of material importance to the development of the Company, such as financing or implementing business arrangements or investments or for other such important corporate purposes as may be determined by the Board of Directors.

 

This authorisation would be valid until the end of the following Annual General Meeting, however no longer than 30 June 2016. This authorisation would cancel the share issue authorisation granted by the Annual General Meeting to the Board of Directors on 29 April 2014.

 

17. Authorisation to make communication to shareholders in electronic form and to communicate by means of a website

 

The Board of Directors proposes that in future the Company shall be permitted to fulfil its obligations in respect of communication to its shareholders through the use of electronic media and communication methods, including through the use of regulatory news services and the display of announcements and other materials on the Company's website. Any such methods of communication will be established and operated in accordance with the requirements of the AIM Rules for Companies (as amended from time to time), the Company's constitution and any legal requirements in its jurisdiction of incorporation, Finland.

 

18. Closing of the meeting

 

B. documents of the annual general meeting

The proposals of the Board of Directors and its committees relating to the agenda of the Annual General Meeting as well as this notice are available for inspection on the website of Powerflute at www.powerflute.com.

 

The financial statements of Powerflute, including the Company's annual accounts, the report of the Board of Directors and the auditor's report, will be available for inspection on the above-mentioned website no later than 6 May 2015.

 

Copies of the proposals of the Board of Directors and the annual accounts will also be available at the meeting. Copies of these documents and of this notice are available and will be sent to shareholders upon request. The minutes of the meeting will be available on the Company's website as of 11 June 2015 at the latest.

 

C. instructions for the participants in the annual general meeting

1. The right to participate and registration

 

Each shareholder, who is registered on 18 May 2015 in the shareholders' register of the Company held by Euroclear Finland Ltd., has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders' register of the Company.

 

Any shareholder registered in the shareholders' register of the Company who wants to participate in the Annual General Meeting must register for the meeting no later than 25 May 2015 at 10:00 a.m. Finnish time by giving a prior notice of participation. Such notice can be given:

 

(a) by e-mail to tiina.silvast@powerflute.com;

(b) by telephone +358 10 6606 205 / Ms Tiina Silvast;

(c) by telefax +358 10 6606 212; or

(d) by regular mail to Powerflute, Tiina Silvast, P.O.Box 57, Sorsasalo, FI-70101 Kuopio, Finland.

 

In order to register for attendance at the Annual General Meeting, a shareholder must provide details of his/her name, personal identification number, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given to Powerflute is used only in connection with the Annual General Meeting and with the processing of related registrations.

 

Upon request, a shareholder, his/her representative or proxy representative, have to prove their identity and/or right of representation.

 

2. Proxy representative and powers of attorney

 

A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation.

 

A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the Annual General Meeting. When a shareholder participates in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.

 

Possible proxy documents should be delivered in originals to Powerflute, Tiina Silvast, P.O.Box 57, Sorsasalo, FI-70101 Kuopio, Finland before the last date for registration.

 

3. Holders of nominee registered shares

 

A holder of nominee registered shares has the right to participate in the Annual General Meeting by virtue of such shares based on which he/she would be entitled to be registered in the shareholders' register of the Company held by Euroclear Finland Ltd on 18 May 2015. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered in the shareholders' register held by Euroclear Finland Ltd at the latest by 25 May 2015 at 10:00 a.m. Finnish time. As regards nominee registered shares, this constitutes due registration for the Annual General Meeting. A holder of nominee registered shares who wishes to participate in the Annual General Meeting is advised to request without delay from his/her custodian bank detailed instructions regarding the steps that must be taken in order to obtain temporary registration in the shareholders' register of the Company, the issuing of proxy documents and registration for the Annual General Meeting.

 

4. Other instructions and information

 

Pursuant to chapter 5, section 25 of the Finnish Companies Act, a shareholder who is present at the Annual General Meeting has the right to request information with respect to the matters to be considered at the meeting.

 

On the date of this notice to the Annual General Meeting, the total number of shares and votes in Powerflute (excluding 5,700,000 shares held in treasury by the Company) is 284,118,174.

 

The Annual General Meeting shall be held in Finnish and in English.

 

 

In Helsinki, 6 May 2015

 

POWERFLUTE OYJ

 

The Board of Directors

 

 

For further information, please contact:

Powerflute Oyj

Dermot Smurfit (Chairman)

Marco Casiraghi (CEO)

David Walton (CFO)

 

 

c/o Oliver Winters, FTI Consulting

+44 20 3727 1535

Numis Securities

Mark Lander (Corporate Broking)

Andrew Holloway / Jamie Lillywhite (Nominated Advisor)

 

 

+44 20 7260 1000

FTI Consulting

Oliver Winters

Georgina Goodhew

 

 

+44 20 3727 1535

About Powerflute

Powerflute is a paper and packaging group quoted on the AIM market of the London Stock Exchange (Ticker: POWR) which seeks to acquire businesses with strong fundamentals whose performance can be improved through a combination of management focus and targeted investment.

 

The Group currently has two main activities; Packaging Papers which trades under the name Powerflute and operates a paper mill in Kuopio, Finland producing a specialised form of Nordic semi-chemical fluting used in the manufacture of high-performance corrugated board; and Coreboard and Cores, which trades under the name Corenso and is a leading international manufacturer of high performance coreboard and cores, with coreboard mills in the United States and Europe and a network of core producing facilities in Europe, North America and China.

 

Nordic semi-chemical fluting is made from locally soured birch and boxes manufactured using it demonstrate superior strength and moisture resistance and are used for transportation of fruit and vegetables, high-value industrial goods such as electrical appliances and automotive components. The Kuopio mill is one of only three suppliers of Nordic semi-chemical fluting in Europe.

 

Cores and coreboard are manufactured from recycled paper and are used for applications in paper, packaging, textiles, steel, aluminium and many other industries. Coreboard and cores produced by Corenso demonstrate superior strength and rigidity and are suitable for use in the most demanding applications.

 

For further information, please visit www.powerflute.com.

This information is provided by RNS
The company news service from the London Stock Exchange
 
END
 
 
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