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30 Jun 2009 08:00
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Statement Regarding Timely Disclosure
June 23, 2009
To: Mr.Β Atsushi Saito
President & CEO
Tokyo Stock Exchange, Inc.
1, Toyota-cho, Toyota City,Β
Aichi Prefecture, 471-8571, Japan
Address of the Head Office
Toyota Motor Corporation
CompanyΒ Name
Akio ToyodaΒ
President, Member of the Board
Toyota Motor Corporation, hereby fully acknowledges that timely and appropriate disclosure of corporate information to investors constitutes a basis for a sound securities market, and undertakes to provide corporate information diligently to investors in a timely and appropriate manner, including working to enhance the company structure and procedures described in theΒ exhibitΒ attached heretoΒ to conduct prompt, accurate and fair disclosure of corporate information at all times considering the perspective of investors.
Company Structure and Procedures Regarding Timely Disclosure
(Attachment for the Statement Regarding Timely Disclosure)
June 23,Β 2009
Company Name: Toyota Motor Corporation
Code Number: 7203
(First Section of the Tokyo Stock Exchange)
(Guiding Principles)
Toyota practices its guiding principle of disclosing operating results, business and financial information in a timely and appropriate manner. Such guiding principles are set forth inΒ "Contribution towards Sustainable Development"Β which explainsΒ the "Guiding Principles at Toyota."
(Disclosure Committee and its Purpose)
Toyota has established a Disclosure Committee that is chaired by the officerΒ responsibleΒ for the accounting division in an effort to ensure that the information disclosed is accurate, fair and timely.
The Disclosure Committee meets periodically to draft, report and assess annual and quarterly reports preparedΒ pursuantΒ to the Japanese Financial Instruments and Exchange Act, and annual reports prepared pursuant to the U.S. Securities Exchange Act of 1934, as amended. The Disclosure Committee alsoΒ holdsΒ meetings on an ad hoc basis as necessary.
(Procedures of the Disclosure Committee)
The Disclosure Committee performs the following procedures:
(1) CollectionΒ ofΒ information
Collect information of Toyota and itsΒ subsidiaries thatΒ may be subject toΒ disclosure based on the materialityΒ standardsΒ set forth by the Disclosure Committee throughΒ periodicΒ and timely communications with the heads of theΒ relevantΒ divisions responsible for information disclosure.Β
(2) Assessment of material information to be disclosed
Assess disclosure of collected information based on applicable laws, regulations and guidelines, such as stock exchange rules and the Japanese Financial Instruments and Exchange Act.
(3) Disclosure based on assessment
Based on the assessment made above, disclose information in a timely manner. When necessary, a report to the company representative and certification procedures on the disclosure documents will precede the disclosure. The corporate auditors (or the board ofΒ corporate auditors) may receive reports from the Disclosure Committee as necessary and may provideΒ opportunitiesΒ for reporting and Q & A sessions with company representatives.
(4) Ensuring of appropriate information collection and disclosure procedures
Make further efforts to enhance the company structureΒ pertaining to timely and fair disclosure:Β the internal auditing divisionΒ assessesΒ the overallΒ information disclosure process, and independent outside auditors and outsideΒ legalΒ counsel provide supportΒ in establishing disclosure controls and procedures, and offer guidance onΒ theΒ sufficiency and appropriateness of the disclosure information.
(5) Provision ofΒ company regulation
Details of the procedures and the organizational structure mentioned above are stipulated in the Company's internal disclosureΒ guidelines.
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